Tournament Oversight Committee Guidelines
Our primary purpose is to
ensure that volunteers, who might not have a lot of experience in running
regional tournaments, will be helped to avoid some of the pitfalls that could
hurt attendance and avoid losses due to overspending. Our role is to provide
guidance in accordance to district guidelines. This document outlines those
guidelines and may be revised at any district meeting.
- The host unit is responsible for
organizing the tournament, including the appointment of the tournament
chair, the recruitment of volunteers, and all of the local operations
associated with putting on the tournament.
- The contract with the playing site must
be submitted at least 24 months in advance. The contract must include room
rate, comp room policy and playing space charges.
- The budget must be submitted 12 months
in advance. The budget must account for registration gifts, daily
bulletin, hospitality, advertising, novice/IN program (including trophies
for all strata, a party, lectures and a room for the novice/IN
coordinator), caddies, and any other expenses associated with the actual
play(director’s fees, sanction fees, hand records, computers, supply fees,
etc.). The tournament coordinator will supply estimates of the actual play
fees based on projected table counts. Note: Overall and section top prizes
are suggested but no longer required.
- The schedule must be submitted 12
months in advance.
- The financial report must be submitted
2 weeks after completion of the tournament.
- The committee will not approve a
schedule that has two regional championships starting opposite the first
or second round of a knockout when the total expected attendance is fewer
than 1400 tables.
- A full novice/IN schedule must be
provided and highlighted separately in all ads and flyers.
- Per person, entry fees are $11 per
session except for under 100 MP games ($8) and for district 10 residents
21 years of age or younger ($5). The oversight committee may grant
- The host unit may grant free plays to
its volunteers, but they will be debited against the host unit’s share of
- District fees for single site regionals
are ½ of the net profit, and for split sites, $1 per table. One
half of the collected District fees are distributed to all units not
hosting a full or split regional within the year, based equally upon unit
membership and unit participation in that years district regionals.
Additional items which have
been designated by the district board of directors include:
Handicapping the top
bracket knockout events is required for Regionals, other than Tunica and
Biloxi, using the rule that if the last team had less than 20%MP than the top
team, the bracket will be handicapped.
Tunica and Biloxi have the option to follow this rule if the chairman so
If ACBL Mid-Chart
Conventions are allowed, it must be stated on the tournament program.
The Treasure of D-10 will
reimburse Host Units of D-10 Regionals for novice promotion expenses up to
$1500 for each regional(full or split).
There will be no D-10
regional scheduled less than six weeks between another D-10 regional. However
this may slide to as few as four weeks if the Tournament Co-coordinator and the
district oversight committee agree.
Target profits for regional
will be between 5 and 18%.
Only indirect costs that
are directly traceable to “traditional tournament expenses” are chargeable to a
regional. Items purchased by a unit which might be used at other times are NOT
approved as expenses of district sponsored tournaments. For example, this
policy allows for renting tables but not for buying tables or bid-boxes (Units
are encouraged to share bid-boxes for district regionals).
Current Chair: Clay Hall
Current members: Art Lowen,